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Project Management Officer

22 January 2024

Are you passionate about contributing to change that matters and do you have experience in project management assistance? Solidaridad offers you a rewarding and meaningful job in an inspiring and international setting with the opportunity to make a real difference in the world. We are looking for a Project Management Officer to join our Operations team in Utrecht.

Thank you for your interest. The application deadline for this job has passed. Find a current listing of available roles here. 

Responsibilities

The Project Management Officer provides administrative and organizational support related to projects, programmes and contracts. You work together with the other Project Management Officers and Legal and Quality Officer and provide proactive support to teams to enable smooth and accurate processes. You report directly to the Operations Manager. The Project Management Officer may be asked to collaborate in global network teams. 

In this position you will:

  • Support grant and project managers in the development and amendments of legal (financing and non-financing) contracts;
  • Manage the development of contracts from start to end, ensure contracts are complete and meet legal requirements and internal quality standards;
  • Ensure a smooth payment process by preparing and submitting payment requests and managing the approval process;
  • Archive project documents both digitally and in a paper archive;
  • Keep contract and account information in the information system up-to-date;
  • Signal improvements in systems, processes and procedures;
  • Support and train colleagues in contracting procedures and required data processing in the information system (Salesforce);
  • Supports colleagues with the development of reports, dashboards and analytics;
  • Supports the organization with assessments, non-financial audits, and improvements of procedures.

Profile

You are accurate, precise and know how to engage with colleagues and/or stakeholders to make them aware of the importance of solid (contract) processes. You understand the digital systems within the organization and like to proactively share your knowledge of, and experience in, these systems and how to best use them for our project management. You are service oriented, enjoy working with others, and have strong problem solving skills.

The successful candidate has:

  • Relevant higher education degree;
  • Knowledge of and insight in contract and administrative processes of an organization;
  • General understanding of legal matters in contract development;
  • Experience in project or grant management support;
  • Experience of working in information systems, preferably Salesforce;
  • Experience in process analysis and improvement;
  • Excellent command of the English language; Dutch is an advantage;
  • Skilled in maintaining contacts at different levels;
  • Ability to quickly adapt and function in an international environment;.
  • A strong commitment to and interest in Solidaridad’s mission and work;
  • Is allowed to work in the Netherlands.

Our offer

  • A unique and rewarding job within an inspiring and international setting, starting as soon as possible; 
  • You will join the Operations team in Utrecht, and will have the opportunity to work with an innovative and dedicated network of professionals across the world;
  • A one-year contract with the possibility of extension, 36 hours/week; 
  • Gross salary between EUR 2945,77 and EUR 4440,57, based on 36 hours/week (salary scale 8 or 9) depending on level of experience and background;
  • An additional holiday allowance (standard in the Netherlands) will be paid to the employee in May of every calendar year. The holiday allowance is 8% of the gross salary earned in the period from 1 June up to and including 31 May, prior to the date of the payment;
  • In addition, Solidaridad pays an end-of-year allowance equivalent to 8.3% of the gross annual salary earned;
  • Solidaridad offers a non-contributory pension plan;
  • Contribution to moving expenses; 
  • Location: Utrecht, the Netherlands  

At Solidaridad, diversity, equity and inclusion are key to our collective mission, vision and values. 

We aim for Solidaridad to be an inclusive place where all people feel heard, seen, and valued for their diverse identities, experiences, perspectives and skills.

We are therefore committed to ensuring a safe and healthy working environment by treating everyone with dignity and respect, enabling and empowering us to be ourselves and achieving our full potential as individuals and our collective mission as an organization.

Next steps

Do you recognize yourself in this candidate profile? Then please submit your one-page motivation letter and two-page resume in English to hr-europe@solidaridadnetwork.org, and state “Application: Project Management Officer” in the subject header. Closing date for this vacancy is 5 February 2024. 

Questions can be addressed to hr-europe@solidaridadnetwork.org or by phone to Klasien Hoeve, Manager Operations, (+31 (0)30 272 03 13)

A reference check, VOG (certificate of good conduct) or equivalent depending on the country of residence, and an assessment may be part of the selection procedure. Work permit restrictions may apply.

No agencies please.

Any personal data submitted in an application is treated confidentially and processed for the sole purpose of filling a vacancy, and compliant to the GDPR directive. After the selection process has been completed (upon the date of filled vacancy), all personal data of applicants who have not been selected will be destroyed immediately, unless we have your explicit approval to store your personal data for a period of maximum a year.   

Background

Solidaridad envisions a world in which all we produce and all we consume can sustain us, while respecting the planet, each other and the next generations. We enable farmers and workers to earn a living income, shape their own future, and produce in balance with nature by working throughout the whole supply chain to make sustainability the norm. We bring together supply chain actors and engage them in innovative solutions to improve production, ensuring the transition to a sustainable and inclusive economy that maximizes the benefit for all. 

Solidaridad is an international network organization consisting of seven regional expertise centers located around the world (Asia, Southern Africa, East and Central Africa, West Africa, Latin America, North America and Europe), each with their own specific expertise and focus. Globally, Solidaridad works across 13 commodities, in over 40 countries.

In Europe, Solidaridad focuses on market development, policy influencing, communications and donor relations. We seek to inspire the private sector, governments, civil society organizations and consumers to contribute to sustainable economic development.

For more information please refer to: www.solidaridadnetwork.org or www.solidaridad.nl

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