Artisanal oil palm processing is a traditional method widely used by small-scale producers, particularly in rural areas in Ghana. Artisanal processors supply more than 60% of the country’s palm oil.
The Sustainable Artisanal Oil Palm Processing Programme (SAPP) is supporting artisanal oil palm processing centres in the Central, Eastern, Ashanti, Western, Western North, Volta, and Ahafo regions of Ghana. The goal is to modernize the centres with a financial facility. Solidaridad provides technical advice and new equipment to increase the efficiency of the processing centres, improve working conditions and reduce emissions.
THE ASSIGNMENT
The goal of this assignment is to fabricate and install 15 energy-efficient 3-ton/hour oil palm processing equipment in Ghana based on the specifications below:
| Structure | Main Factory Building c/w Roofing & CladdingFFB Bucket Elevator c/w 500kg capacity, Electric Hoist and Supporting Structures |
| Sterilization station | Vertical Sterilizer c/w safety valve, pressure gaugeSterilized Fruit Bunch (SFB) Conveyor from Sterilizer discharge doors to feed the ThresherSterilization Platform and Structural Works c/w stairways and railings |
| Threshing station | Thresher Drum, complete with structure and comes with a drive mechanism Screw Conveyor under Thresher Drum, complete with a drive mechanismLoose Fruit Screw Conveyor, complete with a drive mechanism |
| Pressing Station | Pressing Station Structural Works & PlatformVertical digester Screw Press c/w drives, electrical panel, hydraulic cone, etc.Crude Oil Tank with Accessories (Steam coils & valves) Crude Oil PumpHot Water Tank with accessories |
| Clarification Station | Clarification Tank c/w steam coils, steam trap, valves, skimmer, stairways and railingsClean Oil Tank c/w steam coils, steam trap and valvesSludge and Condensate Pit |
| Final crude palm oil reception tank | Crude Oil Tank with accessories connected to biogas system (steam coils & valves) |
| Depericarping Station | Cake Breaker Conveyor with drive mechanismVelocity Column and Ductings Fibre Cyclone c/w Fan, Structure and Airlock |
Packaged Boiler | 3 ton/hour Biomass Fired Packaged Boiler c/w all safety accessoriesSteam Accumulator and its accessoriesBoiler Feed Water PumpBoiler Feed Water Tank |
| Installation | Process Water Generation (Mechanized boreholes with overhead tank) Piping, Valves, and Fittings (steam line piping, oil line piping, hot water line piping, cold water piping, hand rails, other accessories, etc)Electrical system (main switchboard to receive power supply from grid, switchboards, electrical panels, cables, lugs, trays, for drive mechanisms (motors), factory lights and security lights) |
The assignment will require the use of a local engineering company to support the installation of the 15 mills at the various sites.
Deliverables
The following deliverables will be expected from the consultant:
- Equipment blueprints
- 15 fully installed energy-efficient oil palm processing mills across the designated centers.
- Comprehensive SOPs covering the operation, safety, maintenance, and environmental management of the processing equipment and systems.
- ISO certifications for the mills to ensure international compliance, operational efficiency, and safety standards.
- Structured preventive and corrective maintenance framework, including maintenance schedules, task lists, performance monitoring tools, troubleshooting guidelines, and recommendations for spare-parts management.
Schedule
The assignment is expected to last approximately 10 months, starting from February 01, 2026, to November 30, 2026
| Activity | Timeline | Anticipated period |
| Fabrication (pre-fab units) | 4 months | February to May 2026 |
| Shipping & Clearing | 3 months | June to August 2026 |
| Installation, testing and handover | 3 months | Sept to November 2026 |
Management of the Assignment
The assignment is commissioned by Solidaridad West Africa (SWA) as part of its implementation of the Sustainable Artisanal Oil Palm Processing Programme (SAPP).
The Country Representative and the Project Manager will be the focal points for this assignment.
Qualification and Experience
- Minimum 10 years of experience in oil palm mill fabrication
- ISO certified and relevant certifications
How to Apply
Interested consultants/companies should submit a proposal document including the following:
- Company Profile
- Profile of local (Ghanaian) partner company
- References to similar work done
- Production work plan and duration
- Post-production and installation plan
- Concept design of the mill
- Detailed Budget (USD)
All proposals should be submitted to consultantsswagh@solidaridadnetwork.org with the subject line ‘SAPP Proposals’ by 5 PM GMT on 26 December, 2025.
Confidentiality Statement
All data and information received from Solidaridad, its project beneficiaries and other stakeholders for the purposes of this assignment are to be treated confidentially and only be used in the execution of this assignment. All intellectual property rights arising from the execution of this Terms of Reference shall be assigned to Solidaridad. The contents of written materials obtained and used in this assignment may not be disclosed to any third parties without the expressed advance written authorization of Solidaridad.
NB: Companies are encouraged to identify and work with local engineering partners with experience in oil palm mill design and construction.
For questions and clarifications related to this RfP you can contact our staff until 12 December 2025 via consultantsswagh@solidaridadnetwork.org and paakwesi.forson@solidaridadnetwork.org with the subject line ‘SAPP Clarifications’.
| Name of Project | Sustainable Artisanal Palm Oil Processing Programme |
| Assignment Type | Fabrication and installation of 3-tons/hour oil palm mills |
| Duration of Assignment | 11 months |
| Title of Assignment | Small-scale oil palm mill construction |
| Place of work | Ghana |